Google Apps


Google Apps for Business

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Google Apps for Education

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Is Google Apps Secure?

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Why Google Apps?

The benefits of Google Apps are:

User benefits include: 
  • Data accessible from anywhere, on any computer platform
  • 25GB of email inbox storage per user with powerful search capability
  • Simple and fast collaboration and messaging tools
  • Data is never lost, even if your laptop dies or is stolen
  • Sharing mechanism within Docs, Sites and Video enables a new level of collaboration 

IT user benefits include: 
  • No hardware or software to install or maintain
  • Very low fixed cost per user
  • Intuitive applications that many users are already familiar with - little training necessary
  • Ability to move users incrementally
  • Savings of license fees, hardware and data center costs
  • Open platform for integration

Business benefits include: 
  • Decreased cost
  • Increased employee productivity, enabling faster decision making.
  • More flexibility to deploy changes and innovations fast and get on with business
  • Focus resources on strategic initiatives instead of operational activities
  • Attractive IT environment for the younger generation of employees

How much money can I save with Google Apps?

Most companies have a cost model for provisioning email and productivity applications to employees - usually somewhere between $300 and $1000 per employee. 

Google Apps explained in 3 minutes!

Why Gmail?
Gmail has over 10 million business users and growing.  With Gmail, your inbox has substantial storage to minimize the need to delete email. Furthermore, there's powerful Google search functionality and email/IM threading. Instant messaging is embedded in Gmail so you can respond to an email in real-time. Also, your Gmail is available from any computer so you're no longer limited to answering email at your desk. Gmail is simple to use, but not simplistic in its functionality, which means less time required for user training.  You can also use Gmail offline after enabling the offline feature in Gmail Labs.

Why Google Calendar?
With Google Calendar, you can view the calendars of co-workers and colleagues from one online calendar. Their appointments are viewable right next to yours which streamlines event planning. Google Calendar also can be integrated with other components of Google Apps. You can communicate, share and collaborate via Gmail, Talk and Calendar to reduce duplicate work and improve output efficiency. Additionally, you decide who can see your calendar details. 

Why Google Talk?
Google Talk enables you to communicate more effectively and efficiently using text chat, video chat, and audio chat. You can see your contacts' presence and respond to an email via chat; this allows you to truly have real-time communication and increase the productivity of you and your work force. Because it is integrated with Gmail, a client provider is not required. Also, the chronological email/IM discussion thread enables you to comprehend the full conversation history and context.

Why Google Docs?
Google Docs improves the quality of output by enabling collaboration and discussion of the document simultaneously-- multiple people in multiple locations can view, discuss, and edit the same document from anywhere at any time. It also reduces duplicate work and confusing document tracking and version control issues while simultaneously eliminating the concern of exceeding disk space and inbox quotas with the standard back and forth emailing procedure. Furthermore, Google Docs has secure sharing. Each Google Doc requires a login so you don't have to worry about information getting into the wrong hands.  All of your Docs are always available online within the Doclist.  You are no longer restricted by access to your My Documents folder.

Why Google Video?
Video sharing makes important communications like internal trainings and corporate announcements more personal, engaging and effective. Employees can securely share videos with select coworkers or everyone at the company without making confidential information public. Google securely hosts and streams your videos, so employees don't need to share videos over email, or burden IT for a video solution. Employees can share videos instantly. Viewing and annotating doesn't require any special software, just a standard browser.

Why Google Sites?
Businesses use Google Sites to make useful information accessible. Employees can create an intranet or let project teams build sites to capture and share departmental knowledge. File versioning is done automatically, so it's easy for people to make updates and get the latest version. Supported formats include .doc, .xls, .csv, .ppt, .txt, .pdf and more. Users can display Google Documents, Spreadsheets, Presentations, YouTube videos, Picasa slideshows and gadgets without any programming skills. Google search technology is built-in, so employees can find useful company information as easily as searching the Internet. No coding or system expertise is required to update pages or create new internal sites, so anyone can add to shared knowledge.  All of this is hosted by Google allowing users to drive innovation without the concern of justifying hardware and administration expenses.


"So, in closing, I thank Q4 GEMS for their wisdom and guidance in shaping my IT decisions, and always available for support. With confidence and without wavering, I highly recommend Q4 GEMS, as they will provide the same high level of responsive service and support to others as they have provided to my office."

Dr. Azeem Sheikh, Dentist Read More

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